Tips for successful video conferencing
While most professionals believe that face-to-face meetings are the most effective, but with the advancement of technology virtual meetings or video conferencing has taken over. In the current scenario when most professionals are working from home, video conferencing is a great way to connect teams and keep the work going smoothly.
It is important to understand that to maintain high levels of productivity and professionalism during your video calls, there is a lot more than simply downloading an app. Keep the following tips in mind for successful video conferencing.
- Make sure you have a high speed and reliable internet connection
One of the primary needs for video calls or video conferencing is a fast and reliable internet connection. It will ensure that you have a seamless experience. If you’re connecting to the internet with your laptop instead of a desktop computer, it is best to use Wi-Fi or a wired Ethernet jack.
- Choose robust video conferencing software
If you are organizing a meeting, determine which app to use. There are several apps that can be used like Skype, zoom, Google Hangouts etc. Each of these apps have special features so explore them and make your video calls and conferences a success.
- Test your equipment
Before the meeting, make sure to test that the software is installed properly on your device. Also test your device’s camera and audio features so that there is no glitch during the video conferencing.
- Have a backup plan
Make sure you always have a backup plan ready to communicate with your colleagues and team in case the video conference is not a success, or the connection goes down. Keep at least one other team member’s phone number and email address handy to get in touch with them on a one-on-one basis.
- Create the right setting
Avoid backlighting from windows or any lights as this will make the video poorly lit. Clean up the area where you’re sitting and doing the video call from. Position yourself in a quiet place, preferably with a table and chair to look more professional.
In addition to this, remember to keep all windows closed and audio-producing devices off to minimize the chances of background noise.
- Dress and behave professionally
Working from home doesn’t mean you need to be in your pajamas all day. Get up, dress up, and show up. When working from home wear comfortable yet presentable outfits to make sure you’re ready for video conferencing or calls unannounced as well.
- Know when to use the ‘mute’ button
It is best to mute the microphone when you aren’t speaking. This will help minimize distractions and get rid of any background noises of your home so that everyone can focus on the call and listen clearly to the speaker.
In today’s age and increasing number of companies are relying on video conferencing, especially with remote workers. You can connect with team members or leaders from across the globe with just a few clicks and share your ideas for the betterment of the organization. So, keep these pointers in mind to connect with your remote colleagues in a more effective and professional manner.
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